Bookmark this page for a quick reference guide to Time Entry, Payment, Benefits, and Referrals.
time entry
Erecruit access will be sent to your personal email address from [email protected]. It is important that you click the link and follow instructions to set your password. The site provides your weekly timecard, previous paycheck information, and a few informational links. (Note: if you are working for a client that uses a Vendor Management Tool, you will receive access to that specific system for time entry instead.)
In order to log time each week, please go to Erecruit (http://erecruit.advancedgroup.com). You will not have access until you receive the above-mentioned email.
- Timesheets must be submitted for approval by the end of day each Friday, but no later than Monday by 12:00 p.m. CST.
- Calculate your hours worked in quarter hour increments. Round up or down to the nearest quarter hour.
- Be sure to hit the green “Add” button to save your hours on each day, then press “Submit” when you are finished with the week.
- Please reach out to our payroll hotline with any further questions at (888) 631-9966 or [email protected].
Please note: Hours worked on holidays will be entered into the time entry system as standard hours; however, written approval from your manager is required, prior to the holiday. The email with your manager’s approval should be forwarded to our Consultant mailbox ([email protected]).

payment process
Advanced Clinical pays its employees weekly. The standard pay period starts on Monday and ends on Sunday. Direct deposit funds are guaranteed by Friday after the week worked. Printed checks are mailed via USPS on Wednesdays to your home address on record.
A direct deposit setup form will be included in your onboarding paperwork from [email protected].
We strongly recommend that you sign up for direct deposit to ensure prompt payment. After you set up direct deposit, all payment will be directly deposited into your account by Friday, payday.
On your first pay day you will receive an email from [email protected] with a link to view your check stub on Greenshades. Complete the following directions as a first time user in order to set up your password:
- It will ask you for a “corporate email,” which is the personal email that Advanced Clinical has on file for you. It will also ask for the last 4 digits of your SSN, along with your birth year (####YYYY)
View this brief video for a tutorial on the Greenshades login process: Greenshades Employee Login Experience-YouTube
Please reach out to our payroll hotline with any further questions at (888) 631-9966 or [email protected].
BENEFITS
If you are working 30+ hours/week, you qualify for the below benefits. Shortly after your first payday you will receive an email from our benefits department, with the benefits guidebook that will give you an overview of the plans and instructions on how to log into our benefit system, Flock, and make your elections. Please see the benefits letter included in your onboarding documents for additional details. For benefit questions, please email [email protected].
Medical Benefits
Your benefit elections will go into effect the first of the month following 30 days from your start date (for start dates on or after January 1, 2022).
- You have 30 days from your start date to make your elections. After that you will not have access to the system.
- Eligible employees must log into Flock and elect or decline coverage.
- Detailed summaries of the plans are found in Flock under the Resource Library tab.
401(k)
Advanced Clinical offers a 401(k) retirement plan through Principal.
- Employees are eligible to create their account starting the first of the month following 30 days of service from one’s date of hire.
- Employees will not be auto enrolled. If you would like to contribute to the 401K, you will need to take action to create your account and choose your contribution percentage.
- Employees will receive a company match starting the first of the month following 90 days of service from one’s date of hire.
- Employees are 100% vested in the plan after 2 years of service.
All employees will receive an enrollment package from Principal in the mail which will contain information on the 401(k) plan, funds available, and instructions on how to manage plan participation. The Company will match 50% of one’s contribution up to 6% of one’s salary, once match eligibility has been reached (first of the month following 90 days from hire).
Please note: Paid holidays are dictated per client agreements; it will be noted in your assignment agreement if you qualify.
estaff, Consultant handbook & Sexual harassment and complaint procedures
eStaff
For continuous access to your signed onboarding and tax documents, plus Advanced Clinical policies and procedures, please login to eStaff, www.estaff365.com, with your personal email address as your User ID. If you need to update any of your personal information (address, contact information, tax forms, etc.), please email your operations partner and copy your recruiter.
Refer a Friend
Know someone looking for their next opportunity? At Advanced Clinical, we provide a better clinical experience to all those touched by clinical research. To keep up with the demand from our clients, we are actively seeking consultants to join our team.
If we’re able to work with your contact, we’ll reward you with a referral bonus!