OVERVIEW
We are currently searching for a dynamic and highly motivated Quality Documents and Training Administrator to join a well-known client’s Commercial Learning + Development (CL+D) team. This is a local, Bay Area–based role supporting US Commercial training programs. The Training Coordinator will lead planning and execution of high-impact training events, including New Hire Training, Leadership Training, and other commercial learning initiatives, ensuring flawless logistics and on-time project delivery in a fast-paced, cross-functional environment.
RESPONSIBILITIES
• Lead end-to-end planning and execution of US Commercial training events and meetings
• Manage multiple projects simultaneously, ensuring successful delivery and exceptional stakeholder experience
• Engage stakeholders to align priorities, manage interdependencies, and proactively mitigate risks
• Provide executive-level project updates to senior leadership on a recurring basis
• Lead process assessments using tools such as process mapping and root cause analysis
• Partner with cross-functional teams, Learning Operations, and external vendors to ensure alignment and execution excellence
• Execute RFPs, venue sourcing, site selection, and vendor evaluations; communicate recommendations and secure stakeholder buy-in
• Negotiate contracts with hotels, venues, and suppliers
• Manage food and beverage planning and execution
• Source and oversee vendors for production and audio-visual services
• Develop and manage detailed project timelines and action plans
• Produce pre-event communications (websites, invitations, onsite materials) and post-event analytics, surveys, and debriefs
• Manage event registration processes including attendee lists, rooming lists, badges, and place cards
• Lead and facilitate cross-functional planning meetings
• Manage vendors to ensure delivery against scope, timelines, and quality standards
• Evaluate and maintain SOPs for event-related activities to improve efficiency and effectiveness
• Mentor colleagues as needed on event planning, logistics, and project management best practices
• Support strategic initiatives impacting the broader Commercial Learning & Development organization
EXPERIENCE
• Extensive experience in meeting and event planning, logistics, and project management
• Proven experience managing high-visibility training events and executive-level programs
• Demonstrated success influencing stakeholders without direct authority
• Experience working in fast-paced environments with competing priorities
• Biotech or pharmaceutical industry experience preferred
EDUCATION
• Bachelor’s Degree required with a minimum of 7+ years of relevant experience
• Master’s Degree or MBA preferred with 5+ years of relevant experience
• Preferred: Degree in Event Management, Hospitality & Tourism Management, or related field
To be a best-fit, your strengths must include:
• Deep understanding of event planning principles, practices, and industry standards
• Strong project management, analytical, and problem-solving skills
• Strategic mindset with the ability to identify patterns, gaps, and opportunities for process improvement
• Proven ability to influence and drive decisions without authority
• Excellent written and verbal communication skills, including executive-level presentations
• Ability to work independently and collaboratively across diverse teams
• Strong organizational skills with the ability to remain calm under pressure
• Proficiency in Microsoft Office and comfort adopting new technologies and digital tools
• Resourceful, proactive, and adaptable in ambiguous situations
• Early adopter of technology with a continuous improvement mindset
• Ability to travel domestically up to ~40%, including regularly to Foster City for training events
Full-time employees are also eligible for benefits options such as health coverage, life insurance, disability insurance, and 401k benefits.
At Advanced Group, our commitment to diversity and inclusion in every part of our organization is crucial to fulfilling our mission and demonstrating our REAL values. Advanced Group is committed to providing employment opportunities without regard to sex, race, color, age, national origin, religion, gender identity or expression, sexual orientation or sexual preference, pregnancy or maternity, genetic information, marital status, disability, veteran status, or any other basis protected by applicable federal, state or local law.
Advanced Group complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. If a reasonable accommodation is needed to participate in the job application or interview process, please contact [email protected].
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