Advanced Clinical is seeking a Project Coordinator to work in Illinois for a a global, diversified healthcare company, that applies a unique combination of expertise in medical devices, pharmaceuticals and biotechnology to create products that advance patient care worldwide.
Project Coordinator, Human Factors & Industrial Design
Project Manager responsible for providing planning and organizational support of Human Factors, Industrial Design, and Marketing research activities for the Joule Program. These activities may include: information gathering events (e.g., observational field visits, focus groups); usability studies for formative and summative testing; development of contracts and interaction with suppliers; and processing and tracking of invoices.
Essential Duties and Responsibilities:
Organization and planning of activities such as project schedules, supplies, equipment, personnel resources, travel arrangements, and budgets.
Coordination/facilitation of meetings: with vendor, engineers, marketing and/or clinical to determine needs (technical, space, etc.), debrief meetings, lessons learned.
Manage budget during studies, including providing an estimated budget to project team and final spend.
Interfacing with vendors and contractors (e.g., recruitment agencies or testing facilities), including: identifying agencies, negotiating costs, working with contracts, generating statements of work, processing invoices.
Manage participant recruitment, including: developing screening questionnaires, administering screeners, scheduling, maintaining a database of potential participants.
Scheduling and logistics, including investigation of test sites for optimal hotel & transportation arrangements for team members and participants.
Working with legal and purchasing on contracts,documents, and fair market value for any honorariums or participant travel
Provide assistance to the team before, during, and after test sessions, including: logistics, event planning, transportation & shipping coordination, organization of printed materials, setup, logistics, participant hosting (greeting, consent, debriefing), & note taking.
Work with a cross-functional team to include Human Factors & Industrial Design, Clinical Development, Engineering, Marketing, Supplier Quality, Legal, and Finance to provide deliverables to satisfy project objectives.
Qualifications:
Strong track record of managing projects and tasks with excellent outcomes.
Must have the ability to prioritize multiple projects/workflow and manage time efficiently in order to meet established timelines.
Ability to complete tasks with minimal direction from manager and/or supervisor (self-motivated and self-directed).
Sensitivity to confidential information is required.
Organizing information & maintaining databases (e.g., of agency contacts, resources) using Excel or similar program
Computer literacy required, including expertise in MS Excel, PowerPoint, Word and Project.
Education and/or Experience:
3 years of project management experience.
Experience with the US Healthcare Professional Code of Ethics (internally, Healthcare Fraud & Abuse Control HFAC)
Prior experience with user testing (usability or academic participant sessions).
Experience in a regulated industry (e.g. Medical Devices, Drugs, etc.) is preferred.
